If you own a company or run a business, you know that your data is everything. Not only do you have to protect your own company’s private data, but also your customer’s private data. There is a good chance that your servers are full of private information, like credit card numbers, social security information and other confidential documentation. If you are not doing anything to protect your data’s security, your servers are basically like open vaults. In this day and age, your servers can be easily hacked into – and confidential information can be absconded without anyone really noticing; until it’s gone of course. Here are five data security tips to help protect your business.
- Make sure that you have employee protocols in place. It is important that your employees know how critical customer and business information is. This is why you have to make sure that your employees conduct themselves and do their work with security as a top priority. For instance, you want to make sure that they sign out of accounts and that they don’t sign in to any websites that may look fishy. Not only that, but they should never transfer confidential information on a non-encrypted line.
- Review your security measures. It is critical that you do a top to bottom review, or audit, of your security measures. If you don’t have any security measures, there is a good chance that you should have them in place. For instance, you may want to have an encrypted network, so that information that can be sent and stored on a secured server. Some encryption software programs make it nearly impossible for hackers and pirates to access your information. When it comes to internet security, encryption is often the way to go.
- Make sure that you change passwords on a regular basis. If your employees and staff need a password to access confidential information, there is a good chance that you will need to change those passwords on a regular basis. When it comes down to it, a stale password is a dangerous password, because it can increase the chances of a security breach. So, you want to make sure that you change the passwords regularly. Also, you want to make sure the passwords use multiple symbols and capital letters.
- Hire the professionals. Hiring a company, like Pangea Systems, can be a great option for your company, because they can consult your company on the best methods to encrypt your business’ information. With financial documentation on the line, it is important that you take Fort Knox-like measures to protect your company’s data.
- Understand how important backing up your information is. It is critical to undergo a daily or weekly backing up of your company’s information. If your business’ information ends up getting lost in a data breach – at least you can have all that information backed up. What happens if your company loses everything and you have no course of action? For the sake of your convenience, there are many programs that will back up your business’ digital information automatically, so that you can access it later.