There are all kinds of benefits to be gained from switching to a cloud-based solution when it comes to project management. For one thing, it allows anyone with approval to access work materials, regardless of the time and place, so long as they have an appropriate device (computer, tablet, smartphone, etc.) and an internet connection, WiFi, or a mobile network. This means that your business could be operational around the clock. And if you run a small, independent business that has employees in different parts of the world, there’s just no better way to keep everyone working together on projects and sharing resources regardless of geographic location. However, there are a few issues you’ll want to address before you settle on cloud computing as a platform for your project management needs. Here are a few tips to ensure that you gain every advantage from this decision.
- Choose the right software. There are several features you’ll want to get from your program management software. Not only does it have to be compatible with the cloud network you’re on, but it must also be easy to use and offer you affordable pricing, integration with email and apps, and some kind of community support network so that you can reach out for help and advice should you need it (and many users will). Of course, it also needs to give you all the tools you need to adequately manage your projects, so look for specific features that you cannot do without.
- Choose the right cloud service. Before you even start looking at program management software you need to find the cloud service that will support it. And there are many options to choose from. What you’ll probably want to look for is a service that not only fits your budget, but that offers scalability, security, options for access, and multiple avenues of customer service, such as phone, email, and perhaps even live chat, all of which will help to ensure you get the help you need any time you experience issues with your cloud service.
- Compartmentalize. Separation is important for many companies. For instance, you probably have data that you want to make available only to executives, or that should be available to employees but not clients or business partners. And when it comes to project management, you probably don’t want everyone to have access to everything – employees and clients should only have access to the project materials that pertain to them. So the ability to compartmentalize is important.
- Use personal passwords. The best way to keep the data on your cloud network secure and ensure that people aren’t getting into areas where they’re not welcome is to give each employee, client, and vendor a personal password that restricts their access to only specific projects or areas. As a security measure, however, you should change all passwords regularly.
- Train employees accordingly. There are a couple of reasons why you need to train your staff to use the cloud-based project management software you have chosen for your business. For one thing, they need to understand how to navigate the system and use it to their benefit when it comes to completing individual tasks and contributing to overall project completion. In addition, they may have to explain certain aspects to clients, vendors, or others and this only works if they receive proper training to begin with. In addition, however, employees that don’t know what they’re doing can reduce productivity and even become a security risk, which you definitely don’t want. Whether you’re using software designed for a specific type of business operation (like TaskMaster Pro, which is made to help caregivers) or you’re looking for a more generic corporate project management program, your tools only work as well as the people wielding them, so training your employees is an essential element of getting your money’s worth out of your cloud-based project management software.